TRB Webinar Presentation Guidance
TRB Webinar Overview
Elaine Ferrell will provide the ability for each panelist to share his or her computer screens with the audience. Panelists will launch the PowerPoint slides and advance their own presentations, which are saved on their own computers, during the session.
All of the audience members are muted during the webinar. They may pose questions to panelists by typing and submitting them to our question and answer moderator at any time during the session. Webinars last either 90 or 120 minutes.
Recommended Webinar Software Practices
How much time do I have to prepare for the webinar, and how long does the entire process take?
- When you submit a webinar suggestion, you will hear back from a TRB staff member within a month after the deadline has passed. If your webinar is accepted, a month or season in which to host your webinar will be suggested, and the scheduling process will begin approximately three months before that suggestion. When the date has been solidified, a practice session will also be scheduled a few days before the live webinar. Expect to designate an hour for the practice session and between two and two-and-a-half hours for the live webinar. You can begin preparing slides at any point.
Do I advance my own slides?
- Yes. During the practice session, a TRB staff member will show you how to control your own slides, so you are able to show your presentation to the audience at your own pace from your own computer. Slides will also be disseminated to the audience ahead of the webinar in PDF format.
How long should my presentation be?
- TRB Webinars are either 90 or 120 minutes, 30 minutes of which is dedicated to a question and answer session. We want to be sure every presenter has enough time for their portion. So for 90 minute presentations, we allow an hour for presenters, split evenly (roughly). Therefore, if you are participating in a 90 minute webinar with 2 other presenters, you should plan on a 20 minute presentation.
Can I get credits for presenting?
- Yes. Presenters are awarded double PDH credits. If you wish to receive PDH credits, simply send the staff member organizing the webinar an email with your interest. For some webinars, TRB also offers AICP credits, AEEE credits, or CLE credits. These are all self-reported.
What is the role of the moderator?
- The moderator typically does not present information. Instead, he or she monitors the question and answer session in the last 30 minutes. He or she chooses which questions to address, how to prioritize questions, and which presenter will answer which questions. The moderator is also awarded PDH credits, but because he or she is not preparing information, the credits are not doubled.
Can I invite colleagues to view the webinar?
- Yes. Each presenter is allowed one free guest pass per webinar. If your colleague belongs to one of TRB’s sponsoring organizations, they will be able to view it for free regardless.
Can I know who is in the audience will be watching before I begin my presentation?
- Unfortunately, no. TRB staff does not have the capability of knowing who will attend the webinar before it begins. We know roughly which organizations may be represented, but cannot discern the specific job titles of attendees. All presenters will receive the complete attendee list following the webinar. Presenters will also be able to see all audience questions following the webinar.
Will the webinar be available after the live presentations?
- Yes. All TRB webinars are recorded. You will be sent the recording a few days after the webinar. You may share the recording amongst your organization, but it should not be shared externally.
Can I use my company logo in my presentation?
- No. Since TRB offers credits for its webinars, we must follow the Registered Continuing Education Program (RCEP) guidelines, which dictate that company logos are not allowed. However, if you send a TRB staff member a .jpg of your logo, TRB will attach it to the last slide of the presentation, which a TRB staff member will control. Additionally, TRB does not recommend the use of any logos due to these guidelines. However, if you have data from another organization that you wish to cite, you can use the organization’s name on the slide, but not their logo.
Is there a standard slide format?
- No, TRB does not require a specific slide format. We recommend that you use fonts and colors that are easy to read, and not have too much text on one slide. Some presenters choose to match their slide format to those of the other panelists, but this is not required.
TRB recommends that panelists participate from their own individual offices. GoToWebinar software will enable presenters to share their computer screens with the audience. This differs from some webinar software that uploads presentations to a central, online location.
Preparing for your webinar
Panelists can use the telephone or Voice-Over Internet (computer microphone and headset) for their audio connection. If you plan to use voice-over-internet, please consider GoToWebinar's recommended audio devices. You will need to use a telephone handset or a telephone headset with microphone.
Please do not use speaker phone or computer speakers. Speaker phone creates feedback that can be heard by audience members, and it is picked up on the recording.
TRB would like to email your presentation slides to audience members prior to the webinar. Please prepare to email your slides to Elaine Ferrell, email@example.com, one week in advance of the webinar.
To prepare for the webinar, TRB has a two-step training process to help our panelists and moderators learn how to prepare for the webinar. First, panelists/moderators should view the online tutorial below one to two weeks before you create your slides.
Second, panelists and moderators must attend a live practice session a few days prior to the webinar to demonstrate using the webinar technology. The practice is generally not a dry run-through of the presentation; instead, panelists and moderators will learn how to use the software. The practice session lasts approximately 60 minutes.
Pictures and Copyright
- The presenters’ material must support the learning outcomes, and the overall presentation must cover all the stated agenda of the webinar.
- Limit the number of speakers to 5 maximum, including the moderator.
- Speakers should not read slide material verbatim, other than for specific emphasis.
- Your presentation will be timed, and you will be asked to wrap up your remarks if you exceed your allocated presentation time frame.
- Upon acceptance of your proposal, you will be required to sign a form that TRB requires of all presenters, which states that we have permission to use your materials and verifies that you have not violated copyright. Refusal to sign form will result in cancellation of that specific speaker.
- If a presenter takes any pictures or graphics from a source that is not public domain, he or she must obtain copyright permission.
- Presenters should use pictures and/or graphics, even if no pictures were taken in the project. If presenters have trouble finding images, they can go to: